Some practices conduct physical inventory counts daily, while others conduct them weekly or even monthly. If you choose to use a spreadsheet to manage your medical inventory, you’ll need to decide when your team will physically count your supplies, materials, and equipment. For example, Sortly will alert you (via notification, email, or both) that you’re running low on certain inventory, or that items in your inventory are approaching their warranty end or expiration date. If that process sounds daunting, try medical inventory management software that can automate these reminders. You should set calendar reminders for reordering inventory, warranty ends, and expiration dates. If using a spreadsheet to track your medical inventory and equipment, you’ll need to find a system to keep track of important dates, too. Set low stock alerts, warranty end, and expiry date reminders Related: 10 Ways Medical Practices and Hospitals Use Sortly’s Medical Inventory Management Software 3. These collaborative apps allow you to track inventory stored in many places and can warn you when you’re running low on something or a product is approaching expiration. Inventory apps, also known as inventory management software, can be an excellent choice for small, medium, and large medical practices. Plus, as your medical practice grows, tracking your inventory by hand can quickly become unsustainable. (To help you get started, we’ve included a medical supply inventory list template below in this article.)Ī manual inventory management system can be tedious, difficult to secure, and a challenge to access remotely. Using a medical supply inventory spreadsheet can be great for beginners, but spreadsheets have some limitations and can be vulnerable to human error. This includes the item name, SKU, serial number, location, minimum quantity, cost, quantity in stock, and any other details that matter to you.Įach medical inventory management system has its own benefits and drawbacks. Regardless of what inventory management system you select, you’ll need to record all the essential details about every item in your inventory. You can do this in a few different ways: on a sheet of paper, with a medical inventory spreadsheet, or directly into an inventory app. ![]() Depending on your practice’s specialty, you may also need to invest in certain medical equipment and machinery, such as an MRI or X-ray machine.Īs you decide what your medical practice needs to stock, create your own comprehensive medical inventory list. You’ll also need to purchase some long-term assets, like computers, exam room tables, wheelchairs, and places for your employees and patients to sit. These essentials include items such as blood pressure monitors, thermometers, cotton swabs, syringes, common medications, procedural trays, and materials for sanitizing workspaces. While your medical practice’s specialty will dictate much of your inventory list, there are many items that just about every medical practice needs to have on hand. ![]() Once you’ve gotten your office organized, make a list of everything you may already have on hand or will need to acquire to fully stock your medical office. Here are a few key steps to get you started. In this article, we’ll help you learn the basics of how to manage medical inventory-and even provide a medical supply inventory list template to help you get started.ĭeciding how to best manage your medical practice’s inventory is a complex process, especially when you are launching a new practice. After all, even if you run a small practice, you’ve got tons of supplies, materials, and high-value assets like equipment and machinery to keep track of. Whether opening up a new medical practice or just getting your existing practice reorganized, maintaining an accurate medical inventory list is essential.
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